MedTrack
Look up a code

For hospital biomedical engineering

The service history every device should carry.

Asset records, preventive maintenance, repair tickets and troubleshooting notes in one place, replacing the spreadsheet and the paper log on the shop bench.

Follow a repairSee the PM calendar
On every record
Specs, location, manuals, photos and every PM and repair since intake.
On the sticker
Next-due dates that move the moment a PM is logged.

Sample record · try the buttons

Biomedical Engineering · Do not remove

Asset no.

BME-04217

PM passed14 OCT 2025Next due14 APR 2026
Device
Volumetric infusion pump
Model / serial
IP-8100 · 7Q41-0093
Location
4 West, Med-Surg
Status
PM due

Service log

3 entries

  1. 14 Oct 2025PMElectrical safety and flow accuracy passedR. Alvarez
  2. 02 Jul 2025RepairDoor latch replaced, WO-0962M. Chen
  3. 21 Mar 2025IntakeIncoming inspection, added to registryM. Chen

Malfunctions and repairs

A fault, from bedside report to sign-off.

Nursing reports the symptom and error code. The lead assigns it. The technician writes down what they measured, what they ordered and what they replaced. The device record picks up every step.

Click a stage, or move the ticket along.

WO-1187

BME-04217 · Volumetric infusion pump · 4 West

Open

Reported

  1. 16 Apr 07:42E-21 occlusion alarm with the line clear. Pump pulled from the bedside and tagged out of service.Reported · 4 West charge nurse

Stage 1 of 5

Try

KB-112 · IP-8100 infusion pump

Downstream occlusion alarm with a clear line

  1. 01Run the occlusion test on a calibrated test set at 25 mL/h.
  2. 02Read the downstream pressure in service mode. Above 12 psi with no occlusion points to the sensor.
  3. 03Replace pressure sensor assembly 81-2210, then recalibrate.
  4. 04Electrical safety test before return to service.

Troubleshooting knowledge base

Last year's fix, found by error code.

Articles are tied to device models and the codes they throw, so the night-shift tech sees the procedure your senior engineer wrote after the last time.

Preventive maintenance

Each PM books the next one.

Set the interval once per model or per device. When a technician logs the work, the next due date lands on the calendar with an assignee.

Week of 13 Apr

  • MonInfusion pumps ×124 West · 6 mo
  • TueVentilator VT-02ICU · overdue 9 d
  • WedDefibrillatorsED · monthly check
  • FriAnesthesia unitOR 3 · 12 mo

Week of 20 Apr

  • MonPatient monitors ×83 East · 12 mo
  • WedDefibrillatorsWards · monthly check
  • ThuElectrosurgical unitsOR 1 to 4 · 6 mo
  • FriInfusion pumps ×95 North · 6 mo
DoneScheduledOverdue

For administrators

Read-only views of the same records the shop keeps, without asking anyone for a spreadsheet.

  • Overdue inspections by department
  • Devices out of service, and for how long
  • Maintenance cost per device and per model
  • Full history of any asset for a survey

Roles for administrators, biomedical engineers, technicians and read-only viewers.

Audit history

Every change keeps a name and a time.

Status changes, assignments, parts and sign-offs are written down as they happen. When the surveyor asks for a device's history, it is already there.

  1. 2026-04-17 14:20R. AlvarezBME-04217 status Out of service → In service
  2. 2026-04-17 14:18R. AlvarezWO-1187 closed · part 81-2210 used
  3. 2026-04-16 11:15R. AlvarezLoaner BME-04230 issued to 4 West
  4. 2026-04-16 08:05Biomed leadWO-1187 assigned to R. Alvarez
  5. 2026-04-16 07:424 West nursingBME-04217 status In service → Out of service

Put your first device on record.

Start with one unit's infusion pumps. The rest of the floor follows.

Try the sample record